Scheduled hours per week: 40
Scheduled months per year: 12
Remote work eligibility: Onsite only
Position purpose
The Executive Associate Athletics Director for Sport Administration serves as a member of the Director of Athletics and Recreation’s varsity sports senior leadership team, providing strategic leadership, project management, and day-to-day operational direction across all varsity sports programs. This position co-leads the administration of all varsity sports programs, including direct oversight of select varsity sports programs, supervises a team of sport administrators, and drives cross-departmental initiatives from planning through execution. This role is responsible for helping develop and promote the department’s mission across assigned programs and for building the project management infrastructure (timelines, resourcing plans, performance tracking) that supports departmental decision-making.
Key accountabilities
Join the Varsity Administration team to impact Dartmouth Athletics and Recreation.
Sport administrators provide day-to-day administrative oversight and support to Dartmouth’s 35 varsity sports, over 100 coaches, and nearly 900 student-athletes. They serve as the primary point of contact for issues related to their respective sport programs and work collaboratively with head coaches to support program goals and broader departmental priorities. In this role, sport administrators help enhance the quality of Big Green programs while ensuring student-athletes have a meaningful and enriching experience. They also oversee key operational areas including compliance with NCAA and Ivy League rules, home contest event management, and monitoring student-athlete academic progress.
Varsity Sports Administration & Strategic Project Management
- Provides strategic leadership and direction all 35 NCAA Division I varsity sports, including support for head and assistant coach searches, and preparation of an annual performance update/report for each varsity program.
- Co-leads department-wide and cross-functional projects and initiatives (e.g., roster management, sport program resource comparisons, benchmarking studies) from scope definition through execution, including timelines, milestones, resource plans, and status reporting to senior leadership.
- Provides strategic leadership to the team of sport administrators to ensure consistent, quality support is provided across all varsity sports, including meeting/agenda preparation, coach professional development programming, and general sport administration resources and tools.
- Builds and maintains sport administration resources, tools, and dashboards to help sport administrators manage assigned programs effectively and efficiently.
- Partners with the compliance office to ensure competition schedules for all varsity teams meet departmental standards for equity and comply with NCAA, Ivy League and other associated conference rules, and to advance department priorities related to game guarantees and foreign competition/tours.
- Partners with Athletics Advancement office to advance fundraising priorities for varsity teams, including cultivation and stewardship strategies for major donors, sport-specific giving campaigns, and endowment initiatives.
- Analyzes varsity sport practices and data to identify inefficiencies, benchmark against peer institutions, and recommend alternative approaches that maximize departmental resources, leverage purchasing power, and align resources with strategic priorities.
- Serves as a member of the Roster Management team, providing oversight of compliance and gender equity with institutional roster management requirements.
Sport Supervision and Oversight
- Supervise, evaluate and develop selected Varsity Sports Teams- includes supporting hiring and maintaining coaching staffs, competition scheduling, budgeting, fundraising, and other programmatic decisions.
- Regularly evaluate program resources and performance goals, strategic planning, and management of student-athlete grievances and issues.
- Provide leadership through direct and established regular meetings with coaching staff.
- Travel with a team, when appropriate.
- Attend occasional practices.
- Build rapport with students, support staff, alums, and donors.
General Administration
- Serves as a member of the athletic director’s senior leadership team; contributes to department-wide administration, policy development, and strategic planning efforts.
- Gathers, organizes, and distributes best practices, benchmarking data, and other relevant information from peer institutions to inform administrative decision-making.
- Serves on department and college committees; articulates and furthers the department’s vision and goals in concert with the College’s mission and values.
- Maintains effective relationships with faculty, students, alumni, and athletics support groups.
- Serves as liaison with the Ivy League, NCAA, and other organizations as assigned by the Director of Athletics and Recreation.
- Evaluates, prioritizes, and resolves incoming issues and concerns of a sensitive or confidential nature, recommending or executing an appropriate course of action.
- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
- Performs other duties as assigned.
Required qualifications: education and experience
Bachelors plus 6 or more years' experience or combination of education and experience
Required qualifications: skills, knowledge and abilities
- Demonstrated commitment to growth and development, and effective problem-solving and collaboration skills
- Proven leadership and management skills
- Six or more years of athletics administrative experience
- Demonstrated project management skills, including the ability to plan, sequence, and drive multi-stakeholder initiatives to completion on schedule and within resource constraints
- Strong planning and analytical skills, including the ability to gather and interpret benchmarking data to inform decisions
- Excellent verbal and written communication skills for constructive interaction with coaches, department staff, student-athletes, administrators, alumni, and faculty
- Ability to exercise good judgment and discretion in sensitive situations and work effectively in a fast-paced and complex work environment
- Demonstrated success engaging and building collaborative relationships with coaches, student-athletes, faculty, staff, campus and corporate partners, donors, and community members
- Ability to work both independently and as a member of a team
- Working knowledge of NCAA rules
Preferred qualifications
- Master’s degree
- Previous Division I sport supervisory experience
- Sport oversight and/or collegiate coaching experience