Project Management Specialist

Department

RADIOLOGY & IMAGING SCIENCES (IN-RADY-IUINA)

Department Information

The Indiana Alzheimer's Disease Research Center (IADRC) and the Center for Neuroimaging (CfN), housed within the Department of Radiology and Imaging Sciences at Indiana University (IU) School of Medicine, support nationally recognized research programs focused on Alzheimer's disease and related dementias, neurodegenerative disease, brain health, advanced neuroimaging, and artificial intelligence (AI).

The IADRC and CfN support a broad portfolio of National Institutes of Health (NIH)-funded research initiatives involving interdisciplinary and multi-institutional collaborations, advanced imaging, biomarker development, data science, and AI-driven approaches to understanding and addressing Alzheimer's disease and related dementias. These programs include the Artificial Intelligence and Technology Collaboratory Coordinating Center (AITCC), Artificial Intelligence for Alzheimer's Disease (AI4AD), Centrally-Linked Longitudinal Peripheral Biomarkers of AD (CLEAR-AD), and other collaborative research initiatives focused on advancing AI and emerging technologies in Alzheimer's disease research.

Job Summary

The Project Manager provides project management and operational coordination for multiple NIH-funded research initiatives focused on artificial intelligence, Alzheimer's disease, and related dementias. This position independently manages project timelines, deliverables, reporting requirements, communications, and administrative activities across complex, multi-institutional research collaborations. The Project Manager works closely with principal investigators, research teams, institutional partners, and external stakeholders to support timely execution of project activities, compliance with funding requirements, and achievement of program objectives.

Department-Specific Responsibilities

• Manages day-to-day project operations and coordinates activities across multiple NIH-funded research programs, including AITCC, AI4AD, CLEAR-AD, and affiliated initiatives.
• Develops and maintains project plans, timelines, milestones, deliverables, and tracking systems to support successful project implementation.
• Coordinates activities and communications among principal investigators, research teams, collaborating institutions, external partners, and stakeholders.
• Monitors project progress, identifies potential delays or operational barriers, and works with project leadership to develop and implement solutions.
• Supports preparation and coordination of progress reports, NIH reporting requirements, funding announcements, and other project deliverables.
• Organizes and facilitates project meetings, working groups, webinars, conferences, and other collaborative activities.
• Develops meeting agendas, materials, summaries, and action item tracking to ensure timely follow-up and accountability.
• Coordinates administrative aspects of funding opportunities, application processes, pilot projects, and collaborative research activities.
• Maintains project documentation, standard operating procedures, communication materials, and shared resources.
• Supports financial and administrative tracking, including project budgets, expenditures, effort allocations, and coordination with grants administration staff.
• Develops and maintains project management tools and dashboards, including Smartsheet or similar platforms, to monitor activities and communicate progress.
• Identifies opportunities to improve project workflows, communication, coordination, and operational efficiency.
• Provides cross-project coordination and operational support for additional research initiatives as assigned.
• Independently manages complex projects from initiation through implementation, monitoring, and completion.
• Develops project scopes, work plans, timelines, milestones, and performance measures.
• Coordinates project activities, resources, communications, and deliverables across interdisciplinary teams.
• Monitors project performance, identifies risks, and recommends corrective actions to maintain timelines and objectives.
• Facilitates meetings, tracks action items, and communicates project status to leadership and stakeholders.
• Maintains accurate project documentation, reports, and records in accordance with institutional and sponsor requirements.
• Supports budget monitoring, resource planning, and coordination with administrative and financial personnel.
• Develops and implements processes and tools to improve project management and operational effectiveness.
• Performs related duties and supports additional projects as assigned.

General Responsibilities

• Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Communicates ongoing changes in tasks, goals, or performance; supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, and communication.
• Matrix manages teams to develop, evaluate, and revise project processes.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, contract finalization, and development of requirements and specifications.
• Provides guidance and support to less experienced peers.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in a relevant field.

Preferred

• Master's degree in a relevant field.

WORK EXPERIENCE

Required

• 5 years of relevant experience.

SKILLS

Required

• Ability to drive multiple projects to successful completion.
• Demonstrates project management skills.
• Proficient written and verbal communication skills.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.
• Highly thorough and dependable.
• Ability to lead/manage others.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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