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Brightbeam

Executive Assistant

4 x 8hr days€40k - €60kHybrid · Waterford, Ireland

PERMANENT/FULL-TIME

€40,000 - €60,000

FULLY REMOTE – IRELAND BASED

We are looking for an Executive Assistant who is as excited about AI as they are about operational excellence. This is not a traditional operational role – you will own end-to-end projects, represent the executive team in high-stakes external communications, and be the person inside Brightbeam who is constantly asking: could AI do this better? If you have built automations, transformed your own workflows with AI tools, and thrive in the sort of fast-moving environment where no two days look the same, we want to hear from you.

You will manage complex multi-timezone calendars, coordinate trade missions and customer events, and keep the CEO and senior executive team moving at pace. The role demands someone who spots problems before they surface, acts without being asked, and brings calm clarity to multiple urgent demands.

Key requirements:

  • 5+ years as an Executive Assistant or equivalent senior EA role

  • Experience working with multiple senior figures simultaneously at director or C-suite level

  • Demonstrated, consistent use of AI tools in your professional work – with specific examples of how AI has improved your efficiency or output quality

  • History of working on your own initiative with full accountability – not embedded in a large PA/EA team

  • Strong self-motivation for remote working

  • Exceptional attention to detail in all written communications

  • Complex travel and logistics crisis management at executive level

  • Experience in a fast-paced startup or high-growth environment

  • You have built or implemented at least one meaningful AI-powered automation in your work

  • You present options to executives rather than making choices on their behalf

  • You craft every external communication to fit the stakeholder context

  • You are direct enough to chase senior people and flag when something is not working

What we offer:

  • Remote-first working with regular team days in Dublin and Waterford

  • Direct partnership with the CEO and senior management

  • A role that goes well beyond traditional EA into AI-powered operations and business impact

  • Access to top AI tools including Claude as part of your daily toolkit

  • A fast-growing company at the forefront of AI adoption

  • A culture built on high performance, fairness, and continuous improvement

  • Compensation package negotiable and to be discussed at initial screening

Our hiring process:

First round screening interview (45 mins), followed by a second round with two members of senior management (60 min take-home exercise before interview + 45 min discussion), final discussion with CEO (60 mins), and structured references.

How to apply:

Submit your details via and include your CV with a brief cover note explaining why this role interests you, what you would bring to Brightbeam, and one specific example of how you have used AI tools to improve your work. Quality over length.

Diversity & inclusion:

Brightbeam is committed to building a diverse and inclusive team. We welcome applications from all backgrounds and are happy to discuss accommodations or adjustments to our process.