Company Description
ABOUT US
The David Suzuki Foundation is a Canadian environmental non-profit organization, founded in 1990. We operate in English and French, with offices in Vancouver, Toronto and Montreal. We are a Canadian settler organization working to advance climate solutions, help nature thrive and build sustainable communities, respecting the rights, title and sovereignty of Indigenous nations. We believe Indigenous leadership is key to our collective future. We aim to work with a broad spectrum of people and organizations throughout Canada, including Indigenous communities, all levels of government and people who care about environmental justice, to find solutions to create a sustainable Canada.
We use scientific research, traditional ecological knowledge, innovative policy and legal solutions, communications and public engagement to pursue our mission to protect nature's diversity and the wellbeing of all life, now and for the future. We envision a world where we all act every day on the understanding that we are interdependent with nature and with each other.
To address the intersection of the climate and biodiversity crises with social justice and equity, the David Suzuki Foundation is committed to promoting equity, diversity and inclusion. As an organization, we are on a transformative journey to embed these values, decolonize our practices and become an anti-racist organization. Join us in creating a socially and environmentally just world, where diverse identities, lived experiences and world views are valued as essential to our collective future.
In this job description, the French translation appears below the English version for each section.
ABOUT US
Founded in 1990, the David Suzuki Foundation is a Canadian environmental non-profit organization. We operate in English and French and have offices in Vancouver, Toronto and Montreal. We are a Canadian settler organization working to advance climate solutions, help nature thrive and build sustainable communities, while respecting the rights, title and sovereignty of Indigenous nations. We believe Indigenous leadership is vital to our collective future. In order to find pathways toward a sustainable Canada, we aim to work with a broad range of actors across the country, including Indigenous communities, all levels of government and people who care about environmental justice.
To pursue our mission of preserving the diversity of nature and the well-being of all forms of life, now and for the future, we draw on a variety of resources and approaches: scientific research, traditional ecological knowledge, innovative environmental policy and legal solutions, communications and public engagement. We imagine a world where, every day, we act with an understanding of our interdependence with nature and with one another.
Facing the intersections of the climate and biodiversity crises with social justice and equity, the David Suzuki Foundation is committed to promoting equity, diversity and inclusion by embarking on a transformative journey to embed these values, decolonize its practices and become an anti-racist organization. Join us in creating a socially and ecologically just world, where the plurality of identities, lived experiences and worldviews is recognized as crucial to our collective future.
Job Description
TITLE: Administrator, Climate Solutions
TERMS: Permanent Full-Time Position (34 hours per week, Monday to Thursday)
LOCATION: Proximity to one of our three offices in Vancouver (məθkʷəy̓əm, Sḵwx̱wú7mesh, and səlilwətaɬ territories) or Montreal (Kanien'kehà:ka territory) is preferred.
WORK ENVIRONMENT: The position is hybrid, with a combination of remote work and 1 day per week required in-office. Note that it will be eventually expected to move to 2 days per week,
REPORTS TO: Director, Climate Solutions
SALARY: $65,740 – Wage Band 1
TYPE: Unionized Role
CLASSIFICATION: Classe 2 - Administrator
APPLICATION DEADLINE: November 16, 2026
TITLE: Administrator, Climate Solutions
TERMS: Permanent full-time position (34 hours per week, Monday to Friday)
LOCATION: Proximity to one of our offices in Vancouver (territories of məθkʷəy̓əm, Sḵwx̱wú7mesh and səlilwətaɬ) or Montreal (Kanien'kehà:ka territory) is preferred.
WORK ENVIRONMENT: The position is hybrid, combining remote work and 1 day per week required in the office. Note that this requirement is expected to change to 2 days per week in the office.
REPORTS TO: Director, Climate Solutions
SALARY: 65 740 $ – Salary Band 1
TYPE: Unionized position
CLASSIFICATION: Class 2 – Administrator
APPLICATION DEADLINE: November 16, 2026
THE ROLE
In collaboration with the Director, coordinates administrative, financial, grant, and operational processes that support the Climate Solutions portfolio. The Administrator, Climate Solutions supports portfolio planning, project implementation, budget monitoring, grant administration, reporting, and stakeholder coordination activities. With a focus on financial tracking, documentation, and process stewardship, the Administrator helps ensure projects and funding requirements are managed accurately, efficiently, and in accordance with organizational policies and funding obligations.
KEY RESPONSIBILITIES
Portfolio Administration & Operations
- Coordinates administrative, financial, grant, and operational processes that support the Climate Solutions portfolio.
- Supports portfolio planning, grant proposals, reporting, financial monitoring, and project implementation activities.
- Maintains portfolio records, tracking systems, documentation, and reporting tools.
- Serves as a liaison between the Climate Solutions portfolio and organizational departments, including Finance, Operations, Development, People, Culture & Equity, and IT & Digital.
- Supports project leads with planning, documentation, and financial tracking of project activities.
- Coordinates quarterly planning activities, team meetings, and annual planning processes with the Director.
- Provides backup support during Coordinator absences or vacancies, including contract administration, invoice processing, travel logistics, event accreditation and visa coordination, shared inbox management, and other administrative and operational activities required to support portfolio delivery.
Budget & Financial Administration
- Maintains portfolio budget tracking and prepares financial information and reports.
- Monitors expenditures, contracts, and project budgets, and supports budget planning and forecasting.
- Processes and tracks invoices, contracts, and related financial documentation.
- Coordinates contractor and vendor administration in accordance with organizational policies.
- Works with Finance to reconcile records and resolve administrative or financial discrepancies.
Grants Administration & Compliance
- Administers grant-related financial, reporting, and compliance requirements.
- Coordinates information and documentation required for grant applications and funder reports.
- Maintains grant records, reporting schedules, and funding agreement documentation.
- Monitors reporting deadlines and follows up on funding requirements with project teams.
- Supports Development with grant tracking and periodic reporting.
Quebec Climate Initiatives Support
- Provides administrative, financial, and grant administration support for Quebec-based climate initiatives and partnerships.
- Maintains records, budgets, reporting documentation, and project trackers for Quebec-focused work.
- Supports administrative processes related to Indigenous partnership projects and funding agreements.
- Assists with tracking Quebec-specific funding opportunities and reporting requirements
ABOUT THE ROLE
In collaboration with the Director, coordinates the administrative, financial, grant and operational processes that support the Climate Solutions portfolio. The Administrator, Climate Solutions, supports portfolio planning, project implementation, budget monitoring, grant administration, reporting and stakeholder coordination activities associated with the portfolio. With a particular focus on financial tracking, documentation and process management, the Administrator ensures that projects and funding requirements are managed accurately, efficiently and in accordance with organizational policies and funding obligations.
KEY RESPONSIBILITIES
Portfolio Administration and Operations
- Coordinates the administrative, financial, grant and operational processes that support the Climate Solutions portfolio.
- Supports portfolio planning, grant applications, reporting, financial monitoring and project implementation activities associated with the portfolio.
- Manages portfolio records, tracking systems, documentation and portfolio reporting tools.
- Serves as liaison between the Climate Solutions portfolio and organizational departments: Finance; Operations; Development; People, Culture and Equity; IT; Digital.
- Supports project leads with planning, documentation and financial tracking of project activities.
- Coordinates quarterly planning activities, team meetings and annual planning processes with the Director.
- Provides support during absences of the Coordinator or when the position is vacant, including contract administration, invoice processing, travel logistics, event accreditation and visa coordination, shared inbox management, and other administrative and operational activities needed to support portfolio delivery.
Budget and Financial Administration
- Maintains portfolio budget tracking and prepares financial information and reports.
- Monitors expenditures, contracts and project budgets, and supports budget planning and forecasting.
- Processes and tracks invoices, contracts and related financial documentation.
- Coordinates the administration of contractors and vendors in accordance with organizational policies.
- Works with the Finance team to reconcile records and resolve administrative or financial discrepancies.
Grant Administration and Compliance
- Administers financial, reporting and compliance requirements related to grants.
- Coordinates the information and documents required for grant applications and reports to funders.
- Manages grant records, reporting schedules and documentation related to funding agreements.
- Monitors reporting deadlines and follows up on funding requirements with project teams.
- Supports the Development team with grant tracking and periodic reporting.
Support for Quebec Climate Initiatives
- Provides administrative, financial and grant administration support for Quebec climate initiatives and partnerships.
- Manages records, budgets, reporting documents and project tracking tools for Quebec-focused work.
- Supports administrative processes related to Indigenous partnership projects and funding agreements.
- Provides support in tracking Quebec-specific funding opportunities and reporting requirements.
Qualifications
QUALIFICATIONS
We understand that experience can look different for everyone. Please share yours as it relates to:
- 3–5+ years of administration and project management experience, delivering projects, tracking budgets, and managing change and adoption within teams.
- Experienced in managing vendors and associated contracts, ensuring projects are delivered within budget, timeline, and scope.
- Strong budget management skills and financial acumen.
- Proficient in MS Excel.
- Familiarity with project management software such as Asana is desirable.
- Bilingualism
- Excellent English language skills are required.
- High-intermediate French language skills are required.
WHAT YOU BRING TO THE ROLE
- Excellent organizational skills, typically acquired through the completion of a bachelor's degree program or equivalent experience in administration, finance, or project management.
- Strong documentation skills.
- Proactive and forward-thinking, always one step ahead of the team, efficiently removing blockers and impediments to progress.
- Exceptional communication and interpersonal skills, including team building, facilitation, negotiation, and conflict resolution.
- Skilled in managing communications and relationships with various stakeholders, and in adapting your leadership style accordingly—from team members to executives.
- Highly self-motivated, driven by your own initiative to prioritize competing demands and meet deadlines in a dynamic, ambiguous environment.
- Thrive in environments of change, innovation, and collaboration.
- Adept at creating new processes to improve integration and coordination across teams.
- A natural problem solver, focused on practical and effective solutions.
- Share DSF's commitment to addressing Canada's most pressing environmental challenges and embrace our organizational values: solution-seeking, courageous, collaborative, integrity-driven, and committed.
- Highly disciplined approach to strategy; you've demonstrated your ability to effectively realize a complex vision with a diverse team — bonus points if you've worked with a geographically distributed team or within a matrix management system.
- Committed to rigour and accountability, and comfortable with measurement and data-driven analysis of project outcomes.
QUALIFICATIONS
We know that experience can take many forms. Tell us about yours as it relates to the following requirements:
- At least three to five years of experience in administration and project management, project delivery, budget tracking, and change and adoption management within teams.
- Experience managing vendors and associated contracts, ensuring projects are delivered within budget, timeline and scope.
- Excellent budget management skills and a keen financial sense.
- Proficiency in MS Excel.
- Good knowledge of project management software such as Asana is an asset.
- Bilingualism
- Excellent English language skills required.
- Intermediate to advanced French language skills required.
WHAT YOU BRING
- Excellent organizational skills, typically acquired through a bachelor's degree program or equivalent experience in administration, finance or project management.
- Excellent documentation skills.
- Proactive and forward-thinking, always a step ahead of the team, effectively removing obstacles to progress.
- Exceptional communication and interpersonal skills, including team building, facilitation, negotiation and conflict resolution.
- Skilled at managing communications and relationships with diverse stakeholders, and at adapting your leadership style to the audience, from team members to executives.
- Highly motivated, with a strong sense of initiative to prioritize competing demands and meet deadlines in a dynamic, ambiguous environment.
- Able to thrive in environments of change, innovation and collaboration.
- Capable of creating new processes to improve integration and coordination across teams.
- A natural problem solver, focused on practical and effective solutions.
- Aligned with the FDS's commitment to tackling Canada's most pressing environmental challenges and with our values: solution-seeking, courage, collaboration, integrity and commitment.
- Highly disciplined strategic approach; you have demonstrated your ability to effectively deliver a complex vision with a diverse team; bonus points if you have worked with a geographically distributed team or within a matrix organization.
- Committed to rigour and accountability, and comfortable measuring and analyzing project outcomes based on data.
Additional Information
WHAT WE OFFER
- Four-day workweek
- Competitive salary and generous benefits package
- Hybrid work opportunities
- Supportive work culture
- Chance to make a difference and help improve the health of our planet and all life on it
HOW TO APPLY
Please submit your resume and covering to https://davidsuzuki.org/careers/
The David Suzuki Foundation is strongly committed to equity and diversity and to creating a welcoming and inclusive workplace. We especially encourage applications from equity-deserving groups; specifically Indigenous and racialized people, members of the LGBTQIA2S+, trans and gender-diverse communities, women and people with disability, chronic illness and/or neurodiversity.
WHAT WE OFFER
- Four-day work week
- A competitive salary and generous benefits package
- Hybrid work opportunities
- A supportive work culture
- The opportunity to contribute to improving the health of our planet and all the forms of life on it.
HOW TO APPLY
Please submit your resume and cover letter online at: https://fr.davidsuzuki.org/emplois/
The David Suzuki Foundation is strongly committed to equity and diversity and to creating a welcoming and inclusive workplace. We especially encourage applications from equity-deserving groups, in particular Indigenous and racialized people, members of the 2SLGBTQIA+ communities, trans and gender-diverse people, women and people with a disability, chronic illness and/or neurodiversity.