Do you want to change the world? That's what we do at Cabify. Our goal is to make cities better places to live by improving the mobility of the people who live in them, connecting passengers and drivers with just the tap of a button. Perhaps one day cities will be places where no one needs a private car, but we still have a long way to go… will you join us?
Founded in 2011, we have become Spain's first 'unicorn'. Our headquarters is in Madrid, but we are currently present in 42 cities across Spain and Latin America. And every month more people join our international team full of passionate, brilliant, and talented people eager to challenge the "status quo". But no matter how fast we grow or how big we become, we want to maintain our 'start-up' spirit. We are a confident, energetic, professional, and charismatic team, and we are proud of doing things right. We like to think of ourselves as an ethical and innovative technology company that has created a business where everyone is treated fairly and respectfully, from our engineers to the drivers who use our platform. Additionally, we always fully comply with government regulations and respect local laws. We have come a long way so far, but in reality our journey has only just begun. If we are going to turn our mission into reality, we need talented and ambitious people like you to join our team!
About the Role
The Office Manager is responsible for ensuring that our offices operate efficiently, safely, and in alignment with company culture. This role combines operational management with a strategic vision of the workspace, leading both functional aspects and the design and well-being of the physical environment.
How will you help us fulfill our mission?
Operational Management
- Ensure the correct functioning of our offices on a day-to-day basis.
- Ensure that office supplies are always available and place orders when necessary.
- Coordinate with external providers (cleaning, security, catering, etc.) to ensure the correct functioning of services.
- Manage office correspondence, documents, and files.
- Organize and coordinate company meetings, events, and trips.
Budget and Supplier Management
- Develop and manage the office operational budget.
- Control expenses related to maintenance, services, and supplies.
- Negotiate with suppliers to optimize costs and ensure the best quality in services.
- Automate/optimize workflows and processes to maximize budgets and office experience.
Onboarding and Employee Experience
- Coordinate the arrival of new employees, managing their workspace and access.
- Ensure a warm and organized welcome experience for each new team member.
Office Design and Maintenance
- Plan and coordinate the distribution of workspaces to optimize the use of available area.
- Manage renovation, remodeling, or space adaptation projects according to team needs.
- Oversee preventive and corrective maintenance of facilities, furniture, and infrastructure.
- Ensure compliance with safety, ergonomics, and accessibility regulations in the workspace.
- Propose and implement improvements to the work environment focused on well-being, productivity, and organizational culture.
- Coordinate with design or architecture teams for large-scale projects, acting as the internal point of contact.
- Manage furniture and equipment inventory, ensuring their proper condition and timely replacement.
- Ensure proper use and functioning of conference equipment.
What we are looking for:
- Previous experience in Office Management, Facility Management, or similar roles (3+ years preferably).
- Knowledge of supplier management and contract administration.
- Basic experience in interior design or office remodeling project management (desirable).
- Proficiency with office tools (Google Workspace or Microsoft 365).
- Ability to work under pressure and manage multiple tasks simultaneously.
Competencies and Skills
- Organization, communication, negotiation, project management
- Attention to detail, problem-solving, teamwork, budget management
- Space design, proactivity
Now comes the good part:
We are a company full of happy and motivated people... and we don't want that to change! Here you
We show you some reasons why you'll love being part of the Cabify family.
- 🤸 On-site work
- 🔋 Recharge Day: 3rd Friday of the month off to recharge (covers 10 months of the year)
- 💸 Monthly credit in our Cabify App.
- 🏥 Private health and cancer insurance covered 100%.
- 🎉 Employee discounts.
- Personal development programs