POS-32443
HubSpot is looking for an Executive Assistant to support 1-2 of our EMEA Sales Vice Presidents.
This role is based in Ireland, with a requirement for candidates to work in the Dublin office once a week (Thursdays) This person will report into 1-2 of our EMEA Sales Vice Presidents.
Great candidates will be confident working autonomously, have excellent attention to detail, be proactive and adaptable in fast-paced environments. Does that sound like you? Keep reading to learn more and apply now.
Role & Responsibilities
In this role, you’ll have the opportunity to support HubSpot’s 3 Sales VPs that are based in Dublin with their in day-to-day priorities, scheduling, and calendar management. You’ll collaborate closely with the Global Executive Sales Leadership team, executive assistants across the company, and key stakeholders.
HubSpot is scaling quickly as a global, hybrid company and we’re looking for an executive assistant who will help our Sales VPs and executive team optimise time with your critical thinking and great organisation skills. This is an exciting opportunity for seasoned executive assistants looking for a new challenge.
Your core responsibilities would include:
- Managing the Sales VP's calendars; fielding and scheduling meeting requests using Google Calendar and partnering with the VP's to set expectations and priorities for the upcoming week.
- Organising travel; proactively owning logistics for executive travel, including booking flights, accommodations, etc.
- Supporting in-office meetings and events; you’ll be responsible for managing on-site logistics and requests for Sales VP's events or meetings (e.g. Board meetings) in HubSpot’s offices or local venues.
- Collaborating with HubSpot’s executive assistants and key stakeholders; being a team player with HubSpot’s executive assistants is a must. You’ll collaborate on executive calendars, prioritisation, and problem-solving.
- Creating processes and systems to scale your work; for recurring meetings, business reviews, or projects, you proactively develop methods and documentation for how to get things done and drive efficiency.
- Being comfortable with being on-site at the HubSpots Dublin office to support executive meetings, events, etc at least a couple of times per month.
What We’re Looking For
- Prior experience supporting a C-level executive with administrative support and coordination in a professional setting
- Excellent attention to detail; you’re incredibly organised, proactive, and bring riggor to your work
- Ability to effectively prioritise and manage requests and needs, based on executive priorities
- Strong communication skills; you’re comfortable working with executives via written or verbal communication, and are clear in your communication
- Accountability as a HubSpot ambassador; in this role, you’ll be an extension of our EMEA Sales Leadership Team and HubSpot, so creating positive experiences and interactions with internal & external audiences is critical
- Savvy with collaboration tools including Google Suite, Slack, and Zoom
- Ability to navigate ambiguity and prioritise tasks in response to unexpected changes in priorities/requests
- Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance
We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.
If you need accommodations or assistance due to a disability, please reach out to us using this form.
At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events, such as your Product Group Summit and other gatherings, to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here.
India Applicants: link to HubSpot India's equal opportunity policy here.
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.
We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.
Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.
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