Company Description
Ubisoft is a world leader in video games, with teams spread across the globe creating original and memorable gaming experiences, from Assassin’s Creed to Rainbow Six, Just Dance, and many more. We believe that diverse perspectives help both players and teams grow. If you are passionate about innovation and want to push the boundaries of entertainment, join our adventure and help us create the unknown!
Job Description
The person in this role will manage the entire procurement cycle for indirect categories (Facility Management, Workplace, Consulting, Security, etc.), from day-to-day operations to strategic initiatives, by negotiating terms with service providers and ensuring that procurement meets the objectives and needs of internal clients and the company.
Beyond operational execution, the Buyer plays an active role in the strategic thinking of the procurement function: they challenge expressed needs, contribute to the development of category strategies, and participate in presentations to management teams.
The Buyer contributes to the implementation of processes and the management of relationships with internal stakeholders, particularly the Workplace, Real Estate, IT, and Security teams.
WHAT YOU WILL DO
Operational Procurement
- Process purchase requests and issue purchase orders within the allotted timeframes, particularly for maintenance, upkeep, security, and facility services;
- Solicit, analyze, and compare quotes (RFQ) from service providers in the FM, Workplace, Consulting, and Security categories;
- Ensure follow-up of recurring orders (maintenance contracts, general services, guarding, cleaning, etc.) and manage supplier disputes or non-conformities;
- Control and validate invoices in coordination with the Finance teams;
- Support any related tasks.
Strategic Procurement
- Participate in the negotiation of contractual terms (price, lead times, SLA, penalties, etc.) with FM service providers, consulting firms, and security companies;
- Draft, modify, implement, and monitor service contracts (framework agreements, purchase order contracts, etc.);
- Challenge and qualify the needs expressed by internal clients (Workplace, Real Estate, Security, Management teams), by proposing alternatives or optimizations;
- Lead or contribute to calls for tenders (RFP) in the relevant categories and ensure comparative analysis of offers;
- Monitor and evaluate provider performance (KPIs, periodic reviews, improvement plans) with a long-term partnership approach;
- Conduct competitive and market intelligence on FM, Workplace, Consulting, and Security segments;
- Identify potential risks (supplier dependency, regulatory compliance, service continuity) and optimization opportunities within their category scope.
Development
- Contribute to strategic presentations to management, including reasoned recommendations on the managed categories;
- Contribute to the development and monitoring of strategies by procurement category (FM, Workplace, Consulting, Security), taking into account the regulatory, environmental, and operational issues specific to these fields.
Client/Stakeholder Relations
- Manage relationships with key internal partners (Workplace, Real Estate, Security, Finance, Legal): expectation management, negotiation follow-up, order tracking, steering meetings;
- Establish and maintain healthy relationships with service providers in the FM, Workplace, Consulting, and Security fields.
Qualifications
WHAT YOU WILL BRING TO THE TEAM
- Degree in Procurement, Supply Chain Management, or any other equivalent training.
- 3 to 5 years of experience in a similar position, or any other relevant experience.
- Multi-party and international negotiations (asset).
- Ability to organize and plan, particularly in a multi-site or multi-category environment;
- Ability to negotiate, including in complex or multi-party contexts;
- Demonstrate autonomy and proactivity;
- Be client- and results-oriented;
- Ability to define priorities and manage multiple files simultaneously;
- Mastery of process management;
- Ability to challenge needs and formulate strategic recommendations;
- Ease in presentation and communication with different hierarchical levels;
- Demonstrate analytical and synthesis skills;
- Mastery of oral and written communication (French and English);
- Mastery of the MS Office suite;
- Knowledge of a procurement management tool / ERP (asset);
- Notions of procurement category management or supplier strategy (asset).