Workforce & Cost Optimisation Analyst

Workforce & Cost Optimisation Analyst

Salary: Competitive Plus Benefits Location: London Store Support Centre and Home, London, EC1M 6HA Contract type: Permanent Business area: Sainsbury's Tech Closing date: 19 June 2025 Requisition ID: 400001519

We’d all like amazing work to do, and real work-life balance. That’s waiting for you at Sainsbury’s. Think about the scale it takes for us to feed the nation. The level of data, transactions and variety it involves. Then you’ll realise that ours is a modern software engineering environment because it has to be. We’ve made serious investment into a Tech Academy and into setting standards and principles. We iterate, learn, experiment and push ways of working such as Agile, Scrum and XP. So you can look forward to awesome opportunities in everything from AI to reusable tech.

Sainsbury's Tech - Workforce & Cost Optimisation Analyst

The primary purpose of this role is to ensure the accurate payment of suppliers by raising and receipting purchase orders and managing a consolidated work order process for Time and Materials colleagues who submit timesheets. This role contributes to the efficiency and financial accuracy of the department, supporting the wider business goals of Sainsbury’s by maintaining robust financial controls and processes.

At Sainsbury’s Tech, we work in, empowered teams that contain the skills and support needed to deliver at pace. Our culture encourages teams to innovate, collaborate, learn and take ownership.

What I am accountable for

• Raise and receipt purchase orders: Ensure all purchase orders are accurately raised and receipted within the agreed timescales

• Manage work order process: Oversee the consolidated work order process for the accurate payment for Time and Materials (T&M) colleagues from a number of our key suppliers, ensuring all statements of work are created and processed correctly.

• Supplier payment accuracy: Ensure all supplier payments are accurate and processed within agreed timelines.

• Reporting: Provide ad hoc reports and updates to relevant stakeholders.

• Workforce Data: At times you may need to support your Lead with the management of Workforce data

• Problem resolution: Resolve any issues related to purchase orders, timesheets, and supplier payments through established processes and experience.

• Stakeholder communication: Maintain regular communication with internal and external stakeholders to ensure smooth operation of payment processes.

• Compliance: Ensure all payment processes comply with company policies and relevant regulations.

• Continuous improvement: Identify and implement improvements to payment processes to enhance efficiency and accuracy.

• Training and support: Provide training and support to colleagues on payment processes and systems.

What I need to know

Essential

• Strong technical skills in payment systems and software.

• Strong knowledge of payment processes and controls.

• Experience in managing supplier payments and purchase orders.

• Excellent problem-solving skills and attention to detail.

• Strong communication skills for stakeholder management.

Desirable

• Experience in a similar role within a large organization.

• Knowledge of Sainsbury’s financial systems and processes.

We are committed to being a truly inclusive retailer, so you’ll be welcomed whoever you are and wherever you work. Around here, there’s always the chance to try something new - whether that’s as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we’ll also offer you an amazing range of benefits. Here are some of them:

 Starting off with colleague discount, you'll be able to get 10% off at Sainsbury's, Argos, TU and Habitat after 4 weeks. This increases to 15% off at Sainsbury’s every Friday and Saturday and 15% off at Argos every pay day. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform.

 Your wellbeing is important to us too. You'll receive an annual holiday allowance, and you can buy additional holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, pay advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme.

 Moments that matter are as important to us as they are to you which is why we give up to 26 weeks’ pay for maternity or adoption leave and up to 4 weeks’ pay for paternity leave.

 Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).

Please note, due to the volume of applications we receive, our roles may close early.