Posted 1 month ago
Only considering candidates eligible to work in Cambridge, UK ⚠️
Trainee Finance Coordinator
Cambridge
Competitive salary + benefits
About us
Hoare Lea is an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings.
Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental, and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.
Our Hoare Lea office has been established in Cambridge since 2011 on the back of some significant schemes we undertook with the University of Cambridge. Now we are embedded in this historic city and part of the construction industry fabric. We enjoy a unique position in the community as the only consultant in the city of any scale able to undertake the whole range of projects; from those which are smaller and historically important, to large and complex science and research facilities. It gives us kudos and makes life here fun.
We have built the office based on our culture and our people. We are now c.60 strong from a mix of disciplines with a fairly young office. We have recently refurbished our ground floor space in Botanic House into a vibrant office which is regularly full – a rare thing in this post-Covid world!
The Cambridge office forms part of the wider Oxford, Milton Keynes, and Cambridge (OMC) area of the business, with many shared ideas and resources. We are about 120 people overall with a real sense of team and are growing in every sense of the word – including our offer to the local market and our need for good people.
We are currently looking to recruit a diligent trainee finance coordinator to join our hard-working and enthusiastic central team. Based in our Cambridge office you will be working closely with two other offices.
Reporting directly to the senior finance coordinator, you will be primarily focused on the maintenance and billing of projects for our MEP engineering. This is a key step in the process which allows us to bill our clients on time and to recognise revenue.
Why work for us?
You’ll collaborate with the industry’s best, working with a wide range of built-environment specialists.
You’ll be part of progressive and exciting projects, able to experience innovative schemes across all sectors.
You’ll advance your career, your way, thanks to our structured Career Paths framework.
The role
- To assist in the processing and input of information from spreadsheets for bill production.
- Provide assistance with preparing both internal and external invoices and issue to agreed recipients.
- Receive invoices and check their validity. Obtain approval and pass to the accounts department.
- Process purchase ledger items.
- Process expense claims.
- Filing and archiving.
- Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea’s internal IMS procedures.
- Work closely with other members of the finance team and office.
- Ad-hoc project work as required by the business.
- Assist with uploading of invoices/payment of subscription fees to various portal sites e.g. Ariba.
What we are looking for
- Strong organisational skills and the ability to multi-task are essential.
- Able to work on your own initiative as well as being part of the wider team.
- Attention to detail.
- Have excellent communication and interpersonal skills and be confident in communicating with people at all levels to enable you to build good working relationships with all those around you.
- Good work ethic when handling confidential documents and information.
- Basic competence in Microsoft Office, including Outlook, Word, and Excel
Our benefits
To reward your hard work and commitment we offer both core and flexible benefits, a competitive salary, and industry-leading training and development to support you throughout your career.
Core benefits
- Private medical scheme
- Life Assurance
- Income protection
- Electric car salary sacrifice scheme
- 25 days annual leave, increasing to 30 with the length of service
- Contributory pension scheme
- Employee Assistance Programme
- Enhanced Paternity, Maternity & Shared Parental Leave
- Season Ticket Loans
- Professional membership subscription
- Flexitime
Flexible benefits
- Hybrid Working – activity-based approach
- Employee stock purchase plan – a voluntary program that allows eligible employees to purchase Tetra Tech common stock at a 15% discount
- Holiday buy & sell up to 5 days
- Study Assistance
- Cycle to work scheme
- Employee Referral Scheme
- Sabbatical Leave
- Other flexible benefits include gym and retail discounts, travel & dental insurance and GAYE (Give as you Earn)
- Flexible working - We’re happy to discuss flexible working. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at the offer stage
How to apply
To apply simply complete a CV profile and submit your application, or for further information please contact [email protected]
Diversity, equity, and inclusion
We are committed to being a place where underrepresented individuals and communities are not just included, but where marginalised knowledge and experience is valued, amplified, and harnessed. So, we strongly encourage applications from candidates of all backgrounds, including women, people of the Global Majority, LGBTQ+ individuals, disabled people, neurodivergent people, and those from all other underrepresented or marginalised groups. To learn more about our approach to diversity, equity, and inclusion, see our DEI strategy.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to ensure you can participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence, or anything else) please let us know.
Flexible working
We are committed to enabling a healthy work-life balance for all employees. So, we welcome applications from candidates seeking flexible working arrangements to suit their particular needs and lifestyle, including part-time, term-time-only, and remote working.
Data privacy
We have updated our terms and conditions for candidates, https://hoarelea.com/app/uploads/2024/08/Candidate-Privacy-Notice-August-2024.pdf