Real Estate Operations Assistant

This is a remote position.

Schedule:

• 10 hours per week minimum Monday to Thursday
• Flexible scheduling to accommodate Alberta, Canada business hours

Client Timezone: Alberta, Canada (MST/MDT)

This is an exciting opportunity to help shape and optimize the operational foundation of a growing real estate business. You'll play a key role in implementing systematic processes, managing CRM operations, and supporting client communication initiatives. Working closely with an ambitious real estate professional, you'll help transform their business operations from reactive to proactive, building the organizational infrastructure that will drive future growth. This role offers the perfect blend of administrative excellence and strategic system development, making it ideal for someone who enjoys both detailed execution and process improvement.

Responsibilities

• Manage and optimize the Wise Agent CRM system to maintain accurate client databases and transaction records
• Provide comprehensive calendar management including tracking critical real estate dates such as condition days, possession days, and closing deadlines
• Create and distribute bi-weekly newsletters through the CRM to segmented client groups including local clients, investors, and other categorized contacts
• Support general administrative tasks that enhance business organization and operational efficiency
• Assist in developing and maintaining automated drip campaigns within the CRM system to nurture client relationships

Requirements

• Previous virtual assistant experience with strong preference for real estate industry background
• Demonstrated proficiency with CRM systems and understanding of real estate transaction workflows
• Excellent organizational skills with proven ability to manage complex calendars and multiple deadlines
• Outstanding communication skills and meticulous attention to detail
• Comfort working with Canadian clients and familiarity with real estate terminology and processes

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