Property Management Assistant

This is a remote position.

Role Name: Property Management Assistant

Schedule:

• (minimum 20 hours/week) with flexible scheduling

Pacific Time (PT)

Client Overview

Join a forward-thinking property management company that’s embracing digital transformation across Southern California. This established firm manages an extensive portfolio of properties and is investing in cutting-edge property management software to streamline operations. As part of their growth strategy, they’re seeking talented individuals to join their dynamic team in revolutionising how property management services are delivered.

Job Description

This is an exciting opportunity to join a modern property management operation where you’ll play a crucial role in streamlining administrative processes and supporting property supervisors. You’ll work with state-of-the-art property management software while handling diverse responsibilities that directly impact operational efficiency. This position offers significant growth potential as you’ll be involved in every aspect of property management administration, from vendor coordination to regulatory compliance. You’ll work alongside experienced professionals who value efficiency and accuracy, making this role perfect for detail-oriented individuals who thrive in a dynamic, tech-forward environment.

Responsibilities

• Manage and maintain vendor relationships, including sourcing new service providers and coordinating with existing contractors
• Perform accurate data entry and updates in modern property management software systems
• Handle regulatory compliance tasks including rent registrations and benchmarking reports
• Manage property listings and respond professionally to prospective tenant inquiries on platforms like Zillow
• Process and document rent increases while ensuring compliance with local regulations
• Create and distribute professional tenant notices and communications
• Organize and maintain digital filing systems for property inspections and related documentation
• Support property supervisors with various administrative tasks and project coordination
• Track and manage collection processes
• Maintain detailed records of property inspections and related documentation
• Enter and update property-related information on municipal websites and databases
• Assist in creating and submitting required regulatory reports and documentation

Requirements

• Excellent written and verbal English communication skills
• Strong proficiency with digital tools and ability to learn new software platforms quickly
• Exceptional attention to detail and organizational capabilities
• Demonstrated experience with data entry and digital file management
• Professional communication style suitable for interaction with tenants, vendors, and team members
• Basic understanding of property management operations preferred but not required
• Strong time management skills and ability to prioritise tasks effectively
• Comfortable with modern collaboration tools and digital workflows

Independent Contractor Perks

• Permanent work-from-home
• Immediate hiring
• Steady freelance job

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