Personal Assistant

Package Description

Job Reference:  17980

Band: B

Salary: Up to £33,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

Contract type: Permanent

Location: London Broadcasting House (hybrid, 2-3 days in the office each week).

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.

Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.

Benefits - We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym. You can find out more about working at the BBC by selecting this link to our candidate pack.

If you need to discuss adjustments or access requirements for the interview process please contact the [email protected].  For any general queries, please contact: [email protected].

Job Purpose

This is an exciting opportunity to provide Personal Assistant support to at least two Senior Leaders within the BBC’s HR Group.

This PA role will be in the business aligned team for HR, reporting to the BMA Business Partner. This role will support the HR Director, News, plus one other Director. HR News is a dynamic and fast-moving team responsible for being the dedicated support for the BBC News Group.

Business Management and Administration

The Business Management and Administration team works in partnership with all professional services and corporate functions accountable to the BBC Chief Operating Officer (including Product, Technology, HR, Finance, Legal, and Commercial). The team is undergoing radical reorganisation to combine and standardise professional support.

Key Responsibilities and Accountabilities

•        Supports Senior Leaders with day-to-day diary management, forward scheduling and specific event planning including Board-level meetings

•        Co-ordinates and books ad-hoc complex travel arrangements

•        Cultivates good working relationships with the HR News leadership team, the COO Group leadership team and other senior leaders, to provide clear and consistent business support.

•       Works independently and as part of a wider Business Management and Administration team.

Knowledge, Skills, Training & Experience

•        A proven track record of working successfully as a PA to a senior leader in a complex organisation

•        Ability to work to tight deadlines and juggle multiple tasks concurrently, often under pressure.

•        Ability to build and maintain strong working relationships with Senior Leaders and the Business Management & Administration Team

•        Ability to manage complex diaries, and to be proactive in planning and mitigating conflicting meetings and events

•        Excellent communication and influencing skills

•        Computer literate with strong organisational skills, exemplary PowerPoint skills and able to learn new IT skills quickly in order to adapt to different systems.

•        Strong attention to detail

 Desirable

•       Experience of working in the HR sector and/or within a Professional Services setting.

•      Knowledge of HR