Personal Assistant

Hoare Lea

We are an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings. Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.

Only considering candidates eligible to work in Manchester, UK ⚠️

Personal Assistant (PA) - FTC

Manchester

About us

Hoare Lea is an award-winning engineering consultancy with a creative team of engineers, designers and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings.

Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.

Hoare Lea has joined Tetra Tech’s High Performance Buildings Group, a global alliance of MEP firms.

The role

We have an exciting opportunity for a PA to the Directors within our Manchester office. You will be responsible for coordinating diaries, organising meetings and events, and preparing letters, fee proposals, presentations, and reports whilst working to tight deadlines.  In addition, you will:

  • Respond to varied office operational matters
  • Support bid development requests from clients
  • Act as a point of contact for People and Development group and carry out general HR duties

The role will involve project managing business initiatives and supporting the implementation of operational processes within the business.  The role aims to support and manage effective change to meet the business objectives set and ensures communication and engagement of change to the business.

The role will initially be recruited to cover maternity leave starting from 1st September 2024.

What we are looking for

  • You will be a well organised individual who thrives on working under pressure and in a fast-paced environment.  You will need to be a strong communicator, confident and methodical with an excellent eye for detail.  As a team player, you will be keen to get involved, with a positive and can-do attitude and a passion for producing great results.
  • You will need to have excellent IT skills with a high level of accuracy in Microsoft Office (Word, Excel, InDesign, PowerPoint and Outlook).
  • Excellent presentation, communication and team working skills.
  • High level of numeracy and literacy.
  • Strong interpersonal skills and able to gain respect quickly from individuals at all levels.
  • Good eye for detail, with the ability to organise and multi-task.
  • Able to take initiative, deal with difficult situations calmly, and deliver when the Directors are absent from the office.
  • Proficient in the use of the Microsoft Office suite of products including Microsoft projects.

Our benefits

To reward your hard work and commitment we offer both core and flexible benefits, a competitive salary, and industry-leading training and development to support you throughout your career.

Core benefits

  • Private medical scheme
  • Life Assurance
  • Income protection
  • Electric Car salary sacrifice scheme
  • 25 days annual leave (pro-rata)
  • Contributory pension scheme
  • Employee Assistance Programme
  • Enhanced Paternity, Maternity & Shared Parental Leave
  • Season Ticket Loans
  • Professional membership subscription
  • Flexitime

Flexible benefits

  • 9-day fortnight – the firm offers all employees the option to work a 9-day fortnight
  • Hybrid Working – activity-based approach
  • Employee stock purchase plan – a voluntary program that allows eligible employees to purchase Tetra Tech common stock at a 15% discount
  • Holiday buy & sell up to 5 days
  • Study Assistance
  • Cycle to work scheme
  • Employee Referral Scheme
  • Sabbatical Leave
  • Other flexible benefits include gym and retail discounts, travel & dental insurance and GAYE (Give as you Earn)
  • Flexible working - We’re happy to discuss flexible working.  There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to.  Flexible working will be part of the discussion at offer stage

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact [email protected]

Diversity, equity and inclusion

We are committed to being a place where underrepresented individuals and communities are not just included, but where marginalised knowledge and experience is valued, amplified, and harnessed. So, we strongly encourage applications from candidates of all backgrounds, including women, people of the Global Majority, LGBTQ+ individuals, disabled people, neurodivergent people, and those from all other underrepresented or marginalised groups. To learn more about our approach to diversity, equity and inclusion, see our DEI strategy.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to ensure you can participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence, or anything else) please let us know.

Flexible working

We are committed to enabling a healthy work-life balance for all employees. So, we welcome applications from candidates seeking flexible working arrangements to suit their particular needs and lifestyle, including part-time, term-time-only, and remote working.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.

Hoare Leahoarelea.com

Leading independent engineering consultancy specializing in MEP, environmental, and sustainability services.

Working Week

We work a 9 day fortnight. That's 9 slightly longer days over 2 weeks (80 hours total), with every second Friday off.

  • Mon
  • Tue
  • Wed
  • Thu
  • Fri
  • Mon
  • Tue
  • Wed
  • Thu
  • 🏖️
    Fri

Our Vacation Policy

We offer 30 days of PTO, includes annual leave and additional flexible leave options

Remote Working Policy

We offer hybrid working environment with flexible location options.

Company Benefits

  • Health insurance
  • 401(k) company contribution
  • Generous parental leave
  • Equipment allowance
  • Life & Disability Insurance
  • Professional Development Budget
  • Opportunties for Sabbaticals
  • Mental Health Support

Our Team

We're a team of 1.2k across 17 departments:

  • engineering
    555
  • education
    122
  • consulting
    117
  • finance
    31
  • +13 more teams

Desirable Skills and Experience

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