Office Manager

The job at a glance

• The company: Unito is a software startup that helps work collaboration tools speak to each other. We’re currently 50+ employees.
• The role: We’re looking for an office manager to help us manage day to day administrative tasks and life at the office.
• Ideal seniority level: Entry level
• The pay: We have transparent and data-backed salaries. You’ll find the salary range associated with this role in the “More on the salary” section below.
• The benefits: Health insurance / $1,000 per year wellness spending budget for self-improvement / 5 weeks of vacation (4 weeks + holiday season) / Stock options
• The team: You will collaborate closely with the HR, and finance teams.
• The office situation: We're a hybrid company. All employees are based in Montreal where we have our office and can choose to work remotely for part of the week.
• The hiring process: We have a 3 step process - a 30min screening call, a 1h interview, and a paid pilot project which is pretty unusual but highly appreciated by our candidates (more on this at the end of this job post).

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More on the role

We are seeking an Office Manager to support our team with a wide range of responsibilities and duties, with a strong capacity to take on different projects simultaneously and wear different hats. As the Office Manager, you will:

• Manage the day to day office operations and relationship with vendors, making sure the office is always stocked and running smoothly.
• Assist the finance & HR teams in various projects and tasks
• Help with the bookkeeping cycle at the end of every month.
• Be the responsible person for accounts payable and purchasing.
• Partner with our sales team to manage the procurement process and invoicing
• Ad-hoc administrative tasks, which include travel and event logistics, document filing and data entry.

The experience we need

We don’t believe in adding 10 requirements just to fill a job posting. We keep the list short and only mention what will be necessary for you to perform in this role. If you don’t fit these criterias but decide to apply anyway, make sure you let us know why in the questionnaire you’ll receive later on.

• Capacity and ambition to learn a lot, very fast. You’re not afraid to tackle a project, even if you’ve never done anything of the sort before.
• Not afraid to roll-up your sleeves and do the work, even when it falls outside of your job description
• Ability to multitask and change focus rapidly
• Ability to communicate in French and English

Other skills that will be valued

These are not requirements but will likely help you ramp up faster and succeed at Unito.

• Accounting clerk or bookkeeping training
• Experience using accounting software
• Experience in office management

More on the salary

We decided to share the salary associated with this job posting publicly because pay transparency is at the core of Unito and has a tremendous impact on workplace equity.

Two things to note before we get to the numbers:

• We have fully transparent and data-backed salaries. Which means pay is an open and fair discussion at Unito. Read more on exactly what that means here.
• If your salary expectations are higher than the range indicated below, it’s probably because you’re more senior than what we initially targeted. We’re always willing to hire someone more senior if they’re the right fit, and we will always pay our staff fairly. So you should still apply if this role and company are what you’re looking for.

The range:

• Our ideal seniority level: Entry level (level 1 to 1.5 in our leveling system)
• The corresponding salary range: CA$50,000 to CA$70,000

More on Unito

Describing everything we are and do in a short paragraph is really tough! So we spent some time designing a great career page that highlights what it’s like to work at Unito. Check it out if you’d like to learn more!

If you’d rather not go down a rabbit hole just yet, here are the main things we believe make Unito different from your run-of-the-mill startup:

• We REALLY care about company culture. Everyone describes the team as a strong community with a real sense of belonging and caring.
• We pay our employees fairly and transparently. All employee and executive salaries are public, along with how we came up with the numbers.
• Our product is all about optimizing team collaboration, and that’s something we practice constantly internally.
• We still have an office and don’t intend to give it up because we believe in-person interactions foster creativity and reinforce that sense of community that makes us who we are.

If you want to read more on our company and culture, head over to our Career Page. If you’d like to see for yourself if our staff relays the same message, head over to Glassdoor.

​​Get paid for a trial run!

Our hiring process is a two-way street. After you go through an initial phone screen and interview, you’ll get a chance to work on a paid pilot project to see if Unito’s a good fit for you. It’s your chance to show us how you work and our chance to show you why Unito is a great place to do it.

• Work with the team: You'll be working on a real project that Unito needs to get done, not a standardized test. You also get to collaborate with your potential team.
• Get paid: We are not going to waste your time. You get paid for the work you put in, even if we don't end up hiring you.

If this still isn’t the role for you but Unito’s starting to sound like your future company, sign up to our career newsletter and get notified when we open more positions.

Unito is committed to equal employment opportunity for all employees and to providing its team members with a healthy (equitable, fair, unbiased) work environment. We highly value diversity in all aspects.

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