Office Co-Working Manager

NB! THE ROLE IS CLOSING AUTOMATICALLY ON SUNDAY.

We are looking for an attentive and organized Office Manager to maintain the everyday operations of our Berlin office, making it a friendly space for our employees and associates.

The role is for 30 hours per week and requires fixed working hours on five days per week between 10:00 a.m. and 3:00 p.m. Please note: this is a fully on-site position; remote or home office work is not possible. Salary on a 75% workweek starting from 30k.

What you'll be doing:

Office organization & maintenance

• Make sure the space feels organized and welcoming.
• Take care of plants and coordinate waste disposal.
• Stay in touch with cleaning services, tradespeople, and property management.

Material & supply management

• Keep an eye on snacks, drinks, cleaning supplies, and office materials.
• Do regular inventory checks and reordering.

Coworking space coordination

• Search for new coworkers & host office visits for potential coworkers.
• Manage contracts and communication with coworkers.
• Be the main point of contact for questions about workstations and devices.

Handle day-to-day administration

• Distribute incoming mail.
• Support with internal events and employee onboarding.
• Coordinate any additional tasks that arise in daily office life.

What you bring

• Self-managed, structured way of working.
• Friendly, service-oriented manner.
• Organizational skills and hands-on mentality.
• Good English skills (German would be helpful).
• Proficient in utilizing standard digital tools such as Google Workspace and Slack.
• Qualifications we value:
  • Previous experience in office management.
  • Basic knowledge of budgeting or supplier management.

Process:

1. Meeting the recruiter online
2. Visiting us in the office
   • 2 separate, relatively short meetings

Why Ecosia?

What if your job made a real difference in the climate crisis? Join Ecosia and help plant millions of trees where people and ecosystems need them most.

• We are a diverse team, committed to equality, equity, and inclusion, with members from various backgrounds: sexual orientations, genders, ages, races, ethnicities, nationalities, physical and mental disabilities, family structures, and religions.
• We offer you the opportunity to balance work with other parts of your life: flexible working hours, 30 vacation days per year (based on a five-day workweek), designated Focus Times, and remote work options. (Note: Not applicable to freelance contracts; different labor laws may apply in other countries.)
• Our green benefits program - including subsidized public transport cards and bike inspection services - supports your sustainable living choices in Berlin. (Availability may vary by location; not applicable to freelance contracts.)
• We support your professional growth through learning times, hack days, online and physical libraries, and continuous feedback. (Not applicable to freelance contracts.)

Q&A

How many people work at Ecosia?

108 (September 2025): our departments include Engineering (incl. Platform and QA), Product (incl. Design), Trees, Operations (incl. Marketing, B2B & BI), and People and Culture.

Where is Ecosia based, and what kind of work setup do we have?

We are a remote-friendly company with one office in Berlin-Wedding. People come to the office or work from home per their wishes and/or circumstances. Some roles require presence in the office at least from time to time. Company language: English. The Talent Partner will tell you more.

Compensation Range: €30K