Office & Sales Administrator

Fond of Open Source values? Passionate of using French and English in your daily work? Do you love having autonomy, but also enjoy working in a team?

XWiki is looking for a passionate Office & Sales Administrator to join our team!

Responsibilities

As part of the HR & Admin team, you will be handling the following responsibilities:

On the Sales administration side:

• Build and maintain strong relationships with new and current clients
• Takeover the new signed contracts, update the CRM and handle the invoicing process
• Update Salesforce with sales data to match our current CRM (projects, opportunities, leads, contacts, reports)
• Create reports and the documentation needed through the sales process
• Analyse the development, hosting and support clients contracts, announce and handle renewals
• Create, modify and enhance the XWiki documentation, both in English and in French
• Support the team with French reviews and translations

On the Office administration side:

• Build and maintain strong relationships with service providers and if needed with the state authorities
• Manage front and back office responsibilities: handling calls, acquisitions, contracts, payments and other office administrative work
• Handle travel and accommodation arrangements
• Contribute to the XWiki Iasi team life by maintaining an office environment that engages individual development and collaborative work
• Get involved in the organisation of XWiki events, team building activities and the annual XWiki Seminar
• Contribute to our internal newsletter redaction and internal communication
• Offer support to the team on office administration aspects
• Provide assistance on other activities of the HR & Admin team and participate to their improvement

Required skills

• Strong passion/motivation for both office and sales administration fields
• Very good spoken and writing abilities both in French and in English
• Ability to easily interact with technical and non-technical people
• Very good interpersonal and communication skills, negotiation and persuasion
• Openess, flexibility and ability to work in a fast-paced environment
• Good analytical and problem-solving skills
• Rigor, perseverance and strong organisational skills
• Good autonomy, proactivity and self-motivation
• Perseverance, attention to details and ability to deliver on time
• Working knowledge with CRM systems
• Familiarity with web technologies
• Previous interaction with innovative products, collaborative software or Open Source is a plus

The way we work

At XWiki you'll work with us in a fast-paced, international environment. Our commitment to Open Source values is reflected in our company's culture and you'll be a key element in building the next generation wiki, learning from a wide community of smart developers. XWiki fosters a collaborative work environment in which innovation and initiative are highly appreciated. Additionally we offer:

• A friendly and enthusiastic team
• Relaxed environment
• Flexible work schedule with the possibility of working from home
• Bonuses based on performance
• Meal tickets and medical insurance
• The 4 day-week every 2 weeks
• Team activities and team building events, including annually a one week Seminar
• Refreshments and fruits on the house

Get a first insight on how working at XWiki is like!

Apply for this position!

Interested? Check out our Job Applicant Privacy Notice and send us right now your application at [email protected]!