Junior Marketing & Administrative Specialist

This is a remote position.

Role: Junior Marketing & Administrative Specialist (Virtual Assistant)

Schedule: 20 hours/week, Monday to Friday

Required Availability: 8:00 AM – 10:00 AM Arizona time (Mountain Time)

Client Overview

Join a rapidly growing luxury real estate practice based in Scottsdale, AZ. With five years of consistent growth in a prestigious U.S. market, this firm is expanding its marketing efforts across digital and traditional channels. The business combines high-end service with innovative marketing strategies and technology, delivering a personalized experience to high-net-worth clients.

Role Summary

We’re seeking a creative, detail-oriented Junior Marketer and Virtual Assistant to lead daily marketing tasks with precision and consistency. You’ll execute social, email, and print marketing campaigns, follow structured workflows, and collaborate with a tight-knit team through Slack. This is a long-term, remote freelance opportunity with a clear SOP and KPI framework to guide your success.

Key Responsibilities

Social Media & Digital Marketing

• Post on Instagram, Facebook, LinkedIn, X, and TikTok using templates for:
  • Coming Soon, Just Listed, Under Contract, Price Reduction, Just Sold
• Weekly Instagram Story posts and 1 Reel + TikTok via Vids App
• Update monthly newsletters (Mailchimp) and weekly Broker Blasts with new listings
• Maintain listing visibility via Gain and Canva
• Ensure all posts are live within 24 hours of status change

Print Marketing

• Coordinate direct mail campaigns via Wise Pelican:
  • EDDM, Absentee Owners, Targeted Communities (2x/month)
• Schedule and manage timelines with Braydon Dennis & GAT
• Create brochures and seller booklets via Moo.com (include upgrades, local amenities, utility estimates)
• KPI: Print assets complete before listing goes live

Email Marketing

• Maintain Mailchimp campaigns and monthly newsletter
• Add updated property details and market stats
• Ensure newsletter is ready by the 3rd of each month

Platform Coordination

• Use and maintain:
  • Slack, Google Drive, Dropbox, Canva, Gain, Wise Pelican, Mailchimp, Vids App

Administrative Support

• Coordinate listing timelines and marketing steps from acquisition to post-sale
• Track inventory of marketing materials and follow scheduled mailings
• Follow SOPs and KPI timelines strictly

Requirements

• Degree in Marketing or equivalent practical experience
• Strong portfolio in real estate or property marketing (MUST SUBMIT)
• Expert in Canva, Mailchimp, and social media tools
• Proven experience in campaign execution and multi-channel marketing
• Excellent written communication and attention to detail
• Highly organized and self-motivated
• Home office setup with reliable internet
• Must be available for Mountain Time hours

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Steady freelance job

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