Executive Assistant

Avoq

Avoq is an advocacy firm that helps companies, organizations and industries elevate ideas, build brands, and tackle reputation or policy challenges. We combine communications and advocacy to creatively shape narratives, manage brand reputation, influence national debates, and engage the audiences you need to reach. We embrace an ethos of creative advocacy — informed thinking, fresh perspectives, and unique solutions — to drive outcomes with the right audiences at the right time. We don't start with an idea; we start with a hypothesis. But instead of relying on intuition, our network of more than 200 professionals expertly meets today's complex communications and policy challenges with a thoughtful, evidence-based approach that blends data, insights, and creativity. We think unconventionally and examine problems from all sides to find the right solution for you.

Only considering candidates eligible to work in Chicago, USA ⚠️

This position will report into our Chicago office

Avoq is seeking an Executive Assistant to support the Managing Partner and Strategic Communications Partners. This person will help guide and assist senior leadership by using their excellent organization, communication, and interpersonal skills to optimize the leader’s schedules and ensure that they can continue to deliver results for our clients.

WHO YOU ARE

  • A jack-of-all-trades, excited about using an eclectic mix of talents and skills everyday.
  • Excellent organization, communication and interpersonal skills.

WHAT YOU’LL DO

Administrative:

  • Manage the appointment calendar of the Managing Partner.
  • Manage the expense reporting for the Managing Partner and Strat Comms Partners as needed.
  • Proof-read company and client-facing documents.
  • Reserve travel arrangements.
  • Schedule client, new business and internal meetings and organize supporting materials.
  • Manage local marketing events.
  • Support updating of select client budgets and expenses.

Project and Relationship Management:

  • Coordinate the creation and review of agendas and relevant materials for key staff strategy sessions, team meetings and internal communications as needed.
  • Act as a project manager and facilitator for external meetings by greeting priority guests and promoting the timely start and end to scheduled meetings.
  • Work with relevant departments to prepare briefing information for the Managing Partner before external or internal meetings and ensure required next steps are scheduled and completed.
  • Support key office initiatives such as employee engagement trainings, company events and all- staff meetings, as needed.

As a qualified candidate, you have experience in:

  • At least 2 years of relevant administrative support experience
  • Ability to multi-task in a fast-paced environment while keeping a professional demeanor
  • Exceptional verbal and listening communication skills
  • Outstanding writing and editing skills
  • Adept at project and process management
  • Proficient in Microsoft Office suite of products
  • Able to manage multiple projects and deliverables simultaneously
  • A positive, professional and “can do” attitude
  • Must be able to work both independently and collaboratively
  • Desire and ability to take on increased responsibility as position evolves
  • As this role supports a key members of the Executive Team and Senior Leadership Team, there may be occasional assistance required outside of regular work hours

Candidates need not possess every attribute listed above to qualify for a role.  If you identify with this profile but don’t quite meet all of the criteria we strongly encourage you to apply to joining our winning team!

Avōq prides itself on the kind of innovation that is only achieved through inclusive collaboration and equal opportunity.  Maintaining a diverse staff of first-class talent (including those from BIPOC, LGBTQ communities, and others from historically underrepresented groups), and conferring a sense of value and belonging on each team member is central to our mission as expert communicators and advocates.

The salary range for this role is $50,000 - $75,000

We offer a uniquely rich benefits package to support our team’s quality of life outside of work that includes:

·    100% Company-paid Medical, Dental and Vision insurance

·    Paid parental leave

·    401(k) contributions

·    Flexible, hybrid work arrangements

·    12 paid company holidays per year, up to 39 days individual paid time off

·    Winter break: Offices close the last week of the year

Avōq also provides necessary assistance or modifications to the application process for prospective candidates. If you need support, please reach out to [email protected] and include your full name and the accommodation needed to assist you with the application process. Decisions to grant reasonable accommodations are made on a case-by-case basis.

Avoqteamavoq.com

A leading digital strategy and communications firm born from the merger of Subject Matter and Kivvit.

Working Week

We work 5 days per week but offer 39 days of vacation per year.

Our Vacation Policy

We offer 39 days of paid time off including public holidays and winter break.

Remote Working Policy

We offer hybrid work with options to work from offices in Washington, D.C., New York, Chicago, and Asbury Park, NJ.

Company Benefits

  • Health insurance
  • 401(k) company contribution
  • Generous parental leave
  • Dentalcare
  • Yearly bonuses

Our Team

We're a team of 210 across 10 departments:

  • media and commmunication
    32
  • arts and design
    5
  • engineering
    3
  • human resources
    3
  • operations
    3
  • finance
    3
  • marketing
    2
  • +3 more teams

Desirable Skills and Experience

  • Microsoft Office
  • Organization skills
  • Communication skills
  • Interpersonal skills
  • Writing skills
  • Editing skills
  • Project management
  • Process management
  • Multi-tasking

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