Executive Assistant

Posted 1 month ago

Acast is the world’s largest independent podcast company. Founded in 2014, the company has pioneered the open podcast ecosystem ever since – making podcasts available on any listening platform.

Acast provides a marketplace, helping podcasters find the right audience to monetize their content. When our podcasters make money, we make money.

Today, Acast hosts nearly 66,000 podcasts, with more than 400 million listens every month. The company operates worldwide and is headquartered in Stockholm, Sweden.

About the role

We have a new opportunity for an Executive Assistant who is passionate about providing service and structure to provide seamless support to the CEO. This position is suited to someone with experience in a similar EA role as you will be managing the day to day diaries of the CEO and support Acast senior leadership, as well as being at the heart of the organization and a true ambassador to external stakeholders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

The CEO and other senior leadership are based on the Eastern Time Zone so it would be preferred if you are as well. We highly value work life balance and are flexible with the working hours as long as you can work some hours daily to support our leadership team globally. This is a part-time, salaried role with a possibility to work remotely. The compensation range for the role is $40,000 - 50,000/year.

How you will contribute

∙ Act as a point of contact for the CEO.

∙Coordinate and manage the CEO’s calendar and set up meetings as well as other daily administrative tasks.

∙Coordinate and support executives in the wider management team and the board of directors including scheduling, supporting and organizing board meetings and collaborating around the preparation of board materials.

∙Create and update presentation decks using Keynote and Powerpoint programs.

∙Process expense reports and oversee business travel and accommodation arrangements for the CEO and executives.

∙Partner with the Global Marketing team with organizing business events.

∙Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

The ideal skills for this role include

∙ Bachelor’s degree preferred

∙Previous experience of supporting C-Level executives in an international environment.

∙Previous experience from working in a listed company.

∙Excellent communication skills, written and spoken in English.

∙You value integrity and have the ability to maintain strict confidentiality.

∙A proficiency using Powerpoint, Keynote and other presentation programs as well as experience with MacBook/iOS.

∙Detail-oriented: You can spot a typo a mile away, you're diligent with formatting and double check everything twice.

∙Self-starter: You are exhilarated by the opportunity to own entire projects and are comfortable working autonomously.

∙Poised: The ability to remain level-headed and calm under pressure

∙Adaptable: You adjust quickly to changing priorities and cope effectively with complexity and change in a global setting

Acast is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, gender, sexual orientation, religion, ethnicity, national origin or any of the other wonderful characteristics that make us different.

Culture is our number one priority as a business. We believe people come first, and we work every day to enable autonomy, continuous improvement and bring out the best in people. We’re global and have remote teams, so it’s even more important that we strive for an open, inclusive and caring environment where everyone feels visible and welcome. We consider ourselves a modern organization driven by strong values to create the best, most fulfilling and nurturing culture.

We very much look forward to finding the next great person to join our cause!

Our Working Week

We work 5 days per week but are also hiring for part time roles.

Our Remote Working Policy

We work fully remotely

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