Document Controller

Hoare Lea

We are an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings. Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.

Only considering candidates eligible to work in London, UK ⚠️

Document Controller

London

Competitive salary + benefits

We have an exciting opportunity for a Document Controller to join our London office, and work as part of the largest independent consulting engineering firm of its kind.

As the largest within the firm, our London office has broad and far-reaching experience covering all sectors. It’s a real hive of activity, home to both MEP engineers and a variety of other specialist groups.

You will join a talented, dynamic, and diverse team of designers, engineers, and technical specialists with a unique working culture. Our team is large enough to work on large national and international schemes yet agile enough to allow significant talent growth and career progression.

As a Document Controller, you will work alongside experienced engineers and help them develop and deliver coordinated, collaborative, innovative, and technically excellent design solutions that respond to our client's brief and vision.

By creating and embracing a unique culture we ensure we remain leaders in our field enjoying what we do, having fun, and achieving the best results by delivering a consistent, high-quality service for our clients.

Working for a firm with strong social values you will have the opportunity to use your engineering skills to support the role we have in society in meeting the needs of the industry, the environment, and the communities in which we live and work, and improving the quality of life for generations to come.

For us it is personal.

About us

Hoare Lea is an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings.

Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental, and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.

Hoare Lea has joined Tetra Tech’s High Performance Buildings Group, a global alliance of MEP firms.

Why work for us?

You’ll collaborate with the industry’s best, working with a wide range of built-environment specialists.

You’ll be part of progressive and exciting projects, able to experience innovative schemes across all sectors.

You’ll advance your career, your way, thanks to our structured Career Paths framework.

What you’ll be doing

As a Document Controller, you will work alongside our existing team to learn through hands-on experience from day one.

You will be responsible for managing the flow and accuracy of information exchanged between external collaborators and our Engineers ensuring information is presented clearly and consistently to a high quality.

You will coordinate our involvement with uploading and downloading information from external sites.

You will also assist in providing organised, invaluable support, dealing with most project information flow coming into and leaving the office.

You will work alongside our Engineers across multi-disciplinary projects and will be part of the team coordinating the receipt and issue of information and distribution of documents.

  • Day-to-day distribution, storage, and retrieval of electronic drawings and documents.
  • Monitoring project external websites, uploading and downloading drawings and reports, and distributing them to our team.
  • Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
  • Converting incoming and outgoing drawing files to commonly usable file formats, as required.
  • Pre-archiving and archiving of project documents.
  • General administrative tasks.
  • QA reviews of documents before upload.

What we are looking for

  • Ideally, you will have a GCSE at Grade C or above in English, Maths, Physics, or similar numerate/science subjects.
  • Enthusiastic, ambitious, and creative.
  • As a consultant role, this job comes with a degree of autonomy and flexibility.
  • A team player. Our excellent teams are the basis of our great work.
  • IT proficient (Microsoft Office and databases) and highly organised, you have a keen eye for detail.
  • With good communication skills, you will be confident communicating with people at all levels, and able to build good working relationships.
  • Desirable experience in AutoCAD would be beneficial.

Our benefits

To reward your hard work and commitment we offer both core and flexible benefits, a competitive salary, and industry-leading training and development to support you throughout your career.

Core benefits

  • Private medical scheme
  • Life Assurance
  • Income protection
  • Electric car scheme
  • 25 days annual leave, increasing to 30 with the length of service
  • Contributory pension scheme
  • Employee Assistance Programme
  • Enhanced Paternity, Maternity & Shared Parental Leave
  • Season Ticket Loans
  • Professional membership subscription
  • Flexitime

Flexible benefits

  • 9-day fortnight – the firm offers all employees the option to work a 9-day fortnight
  • Hybrid Working – activity-based approach
  • Employee stock purchase plan – a voluntary program that allows eligible employees to purchase Tetra Tech common stock at a 15% discount
  • Holiday buy & sell up to 5 days
  • Study Assistance
  • Cycle to work scheme
  • Employee Referral Scheme
  • Sabbatical Leave
  • Other flexible benefits include gym and retail discounts, travel & dental insurance, and GAYE (Give as you Earn)
  • Flexible working - We’re happy to discuss flexible working.  There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to.  Flexible working will be part of the discussion at the offer stage

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact viktoriyaleakey @hoarelea.com

Our commitment to data privacy

We have updated our terms and conditions for candidates, to find out more please click on the link below:

https://hoarelea.com/app/uploads/2018/05/Candidate-Privacy-Notice.pdf

Equal opportunities statement

Hoare Lea is committed to ensuring that the most suitably qualified and experienced candidates are appointed to positions within the firm on the basis of job-related criteria.

Positive action statement

We know that to be the best at what we do we need a diverse workforce underpinned by an inclusive culture. That’s why we particularly welcome applications from women, global ethnic majority, neurodiverse, and disabled candidates, as they are under-represented within leadership roles at Hoare Lea

Reasonable adjustments statement

“We're proud to be an inclusive, equal opportunities employer, and we’re committed to ensuring that all candidates are treated fairly throughout the recruitment process. If you have a disability that might affect your performance at any stage of the recruitment process, please let us know about any help or reasonable adjustments as soon as possible before any interview or assessment. We’ll work with you to make sure any appropriate support is in place.”

Hoare Leahoarelea.com

Leading independent engineering consultancy specializing in MEP, environmental, and sustainability services.

Working Week

We work a 9 day fortnight. That's 9 slightly longer days over 2 weeks (80 hours total), with every second Friday off.

  • Mon
  • Tue
  • Wed
  • Thu
  • Fri
  • Mon
  • Tue
  • Wed
  • Thu
  • 🏖️
    Fri

Our Vacation Policy

We offer 30 days of PTO, includes annual leave and additional flexible leave options

Remote Working Policy

We offer hybrid working environment with flexible location options.

Company Benefits

  • Health insurance
  • 401(k) company contribution
  • Flexible working hours
  • Generous parental leave
  • Equipment allowance
  • Life & Disability Insurance
  • Professional Development Budget
  • Opportunties for Sabbaticals
  • Mental Health Support

Our Team

We're a team of 1.2k across 17 departments:

  • engineering
    555
  • education
    122
  • consulting
    117
  • finance
    31
  • +13 more teams

Desirable Skills and Experience

  • Communication skills
  • Team player
  • IT proficiency
  • Attention to detail
  • AutoCAD
  • Administrative tasks

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