Deputy Scheme Secretary

Package Description

Job Reference: 23248

Band: E

Salary: £56,600 - £62,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

Contract type: Permanent

Location: Home based. Regular travel to London is required.

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.

Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.

Benefits - We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym. You can find out more about working at the BBC by selecting this link to our candidate pack.

If you need to discuss adjustments or access requirements for the interview process please contact the [email protected].  For any general queries, please contact: [email protected].

Job Introduction

The Deputy Scheme Secretary is a new role that will form part of a three-strong secretariat serving the Trustee Board of the BBC Pension Scheme. The role holder supports the Board directors to achieve its objective to ensure that all beneficiaries receive the benefits to which they are entitled.

The role has been created to recognise the increasing pensions governance workload, and provide business continuity cover and long-term succession planning for the Scheme Secretary.

Main Responsibilities

●    Meetings – planning meeting logistics, distributing papers, taking minutes and recording actions for c20-25 meetings per year

●    Record-keeping – maintaining database of governance documents and overseeing Scheme record-keeping in line with policy

●    Trustee support – running induction and managing recruitment and termination for new Trustee directors

●    Third-party service providers (advisers to the Trustee) – managing regular reviews and performance monitoring

●    Working closely with business support functions and other key stakeholders across the Pension and Benefits Centre to ensure that the Scheme is effectively supported.

●    Supporting the delivery of projects including identifying and delegating appropriate tasks and monitoring delivery.

●    Leading on change projects while overseeing compliance and governance activities.

Are you the right candidate

●    Experience of providing a secretariat service to a board or other governing body

●    Confidence to build and maintain constructive relationships with a broad range of internal and external stakeholders at all levels

●    Minute-taking and meeting organisation skills

●    Strong organisational and record-keeping skills

●    Effective communication skills both orally and in writing and ability to target content for the audience.

●    Experience of handling confidential information with discretion

●    Ability to forward plan, prioritise and make effective and timely decisions

●    Able to work independently, using own initiative to solve problems

●    Must be able to change priorities quickly to react to business requirements and influence others to do the same.

●    Advanced computer skills with extensive demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint.).

●    Pensions knowledge is beneficial but not essential

About the BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here.