Clinical Audit Project Administrator

Reports to: Clinical Audit Project Manager

Directorate: Practice & Quality

Salary range: £ 26,521 - £33,456per annum, depending on experience

Location: London – EC4Y 8EE (hybrid working)

Contract: Fixed Term, full-time until 30th September 2027

Job Purpose

The Clinical Audit Project Administrator plays a key role in supporting the delivery and continuous improvement of BSR’s national clinical audit, the National Early Inflammatory Autoimmune Diseases Audit (NEIAA). Working within the Practice and Quality directorate, this role supports effective project coordination, data management, stakeholder engagement, and operational delivery of audit outputs.

The post holder will work closely with the Clinical Audit Project Manager and the Head of Policy to ensure the audit runs efficiently and delivers value to clinicians and patients, and support wider BSR quality improvement objectives.

Application DeadlineDecember 14, 2025DepartmentPractice & QualityEmployment TypeFixed Term - Full TimeLocationLondon (hybrid)Workplace typeHybridCompensation£26,521 - £33,456 / yearReporting ToClinical Audit Project Manager

This role's hiring manager:

Sarah Gallagher

View Sarah's Profile

Main responsibilities

Project Coordination and Administration

• Provide comprehensive administrative support to the Project Manager, including setting up and maintaining project processes and systems.
• Coordinate the smooth running of NEIAA activities, assisting with delivery of project plans and timelines.
• Manage the NEIAA mailbox as the first point of contact, ensuring timely, professional responses to enquiries.
• Support the preparation and delivery of audit documentation, reports, and updates.

Governance and Meeting Support

• Coordinate governance group, working group, and stakeholder meetings.
• Prepare agendas, meeting papers, and supporting documentation.
• Take accurate minutes, track actions, and ensure appropriate follow-up.

Stakeholder and Provider Engagement

• Support engagement with clinicians, Trusts and Health Boards to encourage participation in NEIAA.
• Build positive working relationships with key contacts by providing clear, helpful, and timely communication.
• Assist with the development of communications and engagement materials, including content for the Annual Report.

Data and Information Governance Support

• Support project documentation, data handling processes, and dissemination of performance outputs.
• Ensure high standards of confidentiality, accuracy, and compliance with information governance procedures across all aspects of data handling and storage.

Person Specification

1. Demonstrable administrative experience gained through work, study, or other relevant settings
2. Experience of working constructively with a range of internal and external stakeholders
3. Experience supporting project teams, including producing accurate minutes and tracking follow-up actions
4. Strong organisational skills with the ability to manage competing priorities and work to deadlines
5. Excellent written and verbal communication skills, with the ability to engage professionally and clearly
6. High level of accuracy, diligence, and attention to detail in all aspects of work
7. Confidence in using Microsoft Office applications, including Outlook, Word, Excel and SharePoint
8. Ability to work independently, use initiative, and manage workload without close supervision
9. Ability to build positive working relationships and contribute collaboratively as part of a team
10. A professional, adaptable, and proactive approach to supporting project delivery and administrative systems

Benefits of working at BSR

We offer a wide range of benefits, most of which start from day one of joining us. Our benefits fall into four main areas: Wellbeing, Time- based, Learning and development, and Financial. Just some of them include:

Wellbeing:

• Free period products in our office
• Free flu vaccinations
• Mental Health First Aiders
• BUPA healthcare scheme- we offer a cash plan, which you can add children or partners to
• Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA
• WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources
• Our enhanced sick pay offer is: - Up to two years’ service: 4 weeks full pay and 4 weeks half pay
  • After two years’ service: 12 weeks full pay and 12 weeks half pay
• We work in a social environment with a range of activities, both virtual and in person, run by our Social Squad. This includes an organisation- wide volunteering day.

Time-based:

• We offer 30 days annual leave in addition to bank holidays
• All staff can request sabbaticals at any point, which are considered on a case-by-case basis
• We also offer an extra day for moving house
• Bank holiday swaps- you can swap a bank holiday day for another day’s leave (entitlement remains 1:1 days)
• We’re a 4 day week employer, which at BSR means working your fulltime hours (31.5 each week) over 5 days

Learning and development

We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals’ achievements through our internal staff awards. We offer a huge range of learning opportunities, both in-house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers, and wellbeing-based learning sessions. And if professional membership is a required part of your role, we’ll cover the cost of that.

Financial:

• Income protection scheme
• You’ll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total).
• Our life assurance policy pays three times your basic salary
• Interest free season ticket loans
• Ride-to-work scheme
• Interest-free loan scheme
• We also provide generous enhancements within our parental and family leave policies. - Our maternity/shared parental/adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate.
  • Our paternity leave offer is 6 weeks at full pay.

About British Society for Rheumatology

The British Society for Rheumatology is a membership organisation which brings together expertise from across the rheumatology profession, harnessing a wide variety of experience and skills to ensure we are supporting our members to the very best of our combined ability. Involving patients and carers at every step, we aim to ensure that physicians and clinicians are equipped to provide high-quality care.

We’re a small organisation with huge ambitions. If you’re looking for an organisation with a one-team feel where you’ll be able to develop professionally and have the autonomy to run with your ideas, we might be a match for you.

We have a great benefits package, and wellbeing is a key part of our People and Culture strategy.  We're a 4.5 day week employer, which means full time is 31.5 hours per week, spread over 5 days. We work in a hybrid way, coming together as a whole staff team once a month, and then deciding at team level when and how to work together most effectively in person.

We’re proud to have won several HR awards, to be a Living Wage accredited employer, and are committed to encouraging inclusion, equality and diversity in our workforce. Our values guide our decision making and our behaviours, and we’ll ask you about these at interview stage.

You can find out more about each of the individuals who make up our staff team as well as

read more about our vision, mission and values .

Make sure you've had a read through of our ' . We welcome approaches from individuals from underrepresented groups, including those from minoritised communities, and those with a disability, to better reflect the community we serve and help broaden our perspectives.