Bid Coordinator

Hoare Lea

We are an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings. Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.

Only considering candidates eligible to work in London, UK ⚠️

Bid Coordinator

London

About us

Hoare Lea is an award-winning engineering consultancy with a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings.

Irrespective of the scale or complexity of a project, we provide a full range of MEP, environmental, and sustainability services, bringing buildings to life and ensuring that they perform in operation as well as they look.

Hoare Lea has joined Tetra Tech’s High-Performance Buildings Group, a global alliance of MEP firms.

Why work for us?

Be part of a progressive and exciting client-centric focus and experience how we innovate across multiple market sectors and business transformation needs.

Collaborate with the industry’s best, working with a wide range of built-environment specialists, client groups, and challenging projects that have a positive impact for people and the planet.

Opportunity to join our structured Career Paths framework and challenge yourself to increase your personal impact and value to the firm and beyond.

The role

The Bid Coordinator will be responsible for producing and collating compelling bid submission documents for our London office to produce industry-leading and project-winning bid proposals, and documents, setting the standard for all Hoare Lea’s bids. Taking ownership of the end-to-end bid process, the Bid Coordinator will be responsible for managing an opportunity from EoI/qualification through to contract award, working with the relevant Hoare Lea Director(s) to capture and promote the value proposition, commercial considerations, and risk management aspects, as well as supporting the delivery team to develop the strategy and solutions, aligned with the Hoare Lea brand.

  • Act as a focus point for all London office-winning Directors.
  • Lead the production and preparation of high-quality bid documents and proposals in response to client Invitations To Tender (ITTs), Requests For Proposals (RFPs), Pre Qualification Questionaries (PQQs), and any other ad-hoc bid/expression of interests requests.
  • Coordinate bid schedules and deadlines, ensuring that all stakeholders are aware of timelines and deliverables to meet submission requirements and that all responses to requests for proposals and submissions deadlines are made within ample time.
  • Review and edit all bid documentation for clarity, coherence, consistency, and compliance with Hoare Lea standards and client requirements.
  • Responsible for allocation and tracking questions and responses across the business, writing original responses, plus re-writing, editing, and improving key responses.
  • Read and understand briefing documents from both public and private organisations.
  • Responsible for proofreading final material and providing technical and commercial writing skills where required.
  • Build internal and external relationships with individuals to create quality bids.
  • Identifying areas of improvement to the bid process whilst obtaining and sharing best practices.
  • Develop and use creative approaches to the writing and presentation of bids.
  • Assist in the production, graphic design, delivery, and management of bids, PQQs presentations, and ad-hoc business development material.
  • Contributing proactively to develop and improve all areas of Hoare Lea's office marketing material and databases.
  • Maintaining a database of bid information, updating as required, both locally and uploading exemplar answers to the intranet for others to use.
  • Learning and owning Hoare Lea’s brand guidelines for work-winning materials (CV's, Case Studies, Bid Documents, Capability Statements, Presentations, etc) as well as working with the wider, national bid community.
  • Working with Hoare Lea’s Central Marketing and Bid Knowledge Groups, drawing on their experience and material available; as well as producing documents to standard formats, and sharing them with the wider Practice.
  • Research associated areas such as potential client's key contacts, lists of upcoming Framework opportunities, and site acquisition information.
  • Tracking and distribution of relevant notices published (OJEU searches).
  • Ownership and management of key tender portals, registrations, and updating company information as required.
  • Management of Frameworks and the opportunities which materialise through them.

What we are looking for

  • This role requires someone with outstanding organisational and communication skills, with great energy and attention to detail, possessing a ‘can-do’ attitude and with the ability to work to tight deadlines.
  • The successful candidate will be able to inspire the team and be able to build strong relationships and influence at all levels, across specialisms, and with senior colleagues.
  • Ideally, you will already have an excellent understanding of the built environment and construction industry.
  • Experience in leading, developing and implementing bid-winning strategies.
  • In addition, you must be computer literate, and particularly proficient with the Microsoft Office suite.

Our benefits

To reward your hard work and commitment we offer both core and flexible benefits, a competitive salary, and industry-leading training and development to support you throughout your career.

Core benefits

  • Private medical scheme
  • Life Assurance
  • Income protection
  • Electric Car salary sacrifice scheme
  • 25 days annual leave, increasing to 30 with length of service
  • Contributory pension scheme
  • Employee Assistance Programme
  • Enhanced Paternity, Maternity & Shared Parental Leave
  • Season Ticket Loans
  • Professional membership subscription
  • Flexitime

Flexible benefits

  • 9-day fortnight – the firm offers all employees the option to work a 9-day fortnight
  • Hybrid Working – activity-based approach
  • Employee stock purchase plan – a voluntary program that allows eligible employees to purchase Tetra Tech common stock at a 15% discount
  • Holiday buy & sell up to 5 days
  • Study Assistance
  • Cycle to work scheme
  • Employee Referral Scheme
  • Sabbatical Leave
  • Other flexible benefits include gym and retail discounts, travel & dental insurance, and GAYE (Give as you Earn)
  • Flexible working - We’re happy to discuss flexible working.  There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to.  Flexible working will be part of the discussion at the offer stage

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact [email protected]

Diversity, equity, and inclusion

We are committed to being a place where underrepresented individuals and communities are not just included, but where marginalised knowledge and experience are valued, amplified, and harnessed. So, we strongly encourage applications from candidates of all backgrounds, including women, people of the Global Majority, LGBTQ+ individuals, disabled people, neurodivergent people, and those from all other underrepresented or marginalised groups. To learn more about our approach to diversity, equity, and inclusion, see our DEI strategy.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to ensure you can participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence, or anything else) please let us know.

Flexible working

We are committed to enabling a healthy work-life balance for all employees. So, we welcome applications from candidates seeking flexible working arrangements to suit their particular needs, and lifestyle, including part-time, term-time-only, and remote working.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.

Hoare Leahoarelea.com

Leading independent engineering consultancy specializing in MEP, environmental, and sustainability services.

Working Week

We work a 9 day fortnight. That's 9 slightly longer days over 2 weeks (80 hours total), with every second Friday off.

  • Mon
  • Tue
  • Wed
  • Thu
  • Fri
  • Mon
  • Tue
  • Wed
  • Thu
  • 🏖️
    Fri

Our Vacation Policy

We offer 30 days of PTO, includes annual leave and additional flexible leave options

Remote Working Policy

We offer hybrid working environment with flexible location options.

Company Benefits

  • Health insurance
  • 401(k) company contribution
  • Generous parental leave
  • Equipment allowance
  • Life & Disability Insurance
  • Professional Development Budget
  • Opportunties for Sabbaticals
  • Mental Health Support

Our Team

We're a team of 1.2k across 17 departments:

  • engineering
    555
  • education
    122
  • consulting
    117
  • finance
    31
  • +13 more teams

Desirable Skills and Experience

  • Microsoft Office
  • Organisational skills
  • Communication skills
  • Attention to detail
  • Bid preparation
  • Graphic design
  • Proofreading

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