Admin Assistant (Voice)
BruntWork
We create flexible, fully remote work opportunities in companies around the world. If you have the right skills and experience, you can work for any of our clients from anywhere with a good internet connection. You'll gain great experience and have the opportunity to apply for jobs in a range of different roles and industries in Australian, New Zealand, US, Canadian and UK companies. We want our endorsed candidates and staff (top 5% of applications) to succeed, so we'll help you with interview guidelines, tips on working with clients and support finding your dream job among our many remote work opportunities.
Posted 3 weeks ago
This is a remote position.
Schedule:
- Part-time, 3 PM to 7 PM, Monday to Friday
Client Timezone: EST (Eastern Standard Time)
Client Overview
Join a thriving creative arts company that’s making waves in Boston’s vibrant entertainment scene. This dynamic business offers an array of exciting services, from face painting and body art to innovative corporate training and team-building activities. With a growing client base and a passion for bringing art to life, this company is seeking a talented individual to support its expanding operations.
Job Description
As an Administrative Assistant, you’ll be the backbone of this creative powerhouse, managing crucial backend operations that keep the business running smoothly. You’ll handle everything from lead follow-ups and booking confirmations to client communications and invoice management. This role offers a unique blend of customer service, organizational skills, and creative industry exposure. You’ll work in a fast-paced, artistic environment where no two days are the same, contributing directly to the company’s growth and success.
Responsibilities
- Conduct follow-up calls with leads, converting inquiries into confirmed bookings
- Manage client communications, responding promptly to emails and event inquiries
- Create and send professional invoices for client bookings
- Utilize Canva to design basic marketing materials and event-related graphics
- Assist in developing manuals and lesson plan booklets for various creative services
- Input and organize information into templates and digital document systems
- Confirm event details with clients, ensuring all logistics are in place
- Update and maintain the customer relationship management (CRM) platform
- Coordinate festival and event participation, managing a busy calendar of engagements
Requirements
- Excellent verbal and written communication skills, with a friendly and professional demeanor
- Proficiency in Canva and basic office software for creating visually appealing documents
- Strong customer service orientation with experience in client relations
- Self-motivated with the ability to work independently and take initiative
- Exceptional organizational skills and attention to detail
- Experience with CRM systems preferred but not required
- Interest or background in arts and creative fields is a plus
- Ability to thrive in a dynamic, fast-paced environment
- Comfortable with multitasking and prioritizing tasks effectively
