HR Administrator

HR Administrator (FTC).

Bristol.

About us

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We have a brand-new opportunity for an HR Administrator to join our People and Development team based in our Bristol office on an FTC basis whilst we transition to a new HR and payroll system. This is a varied and fast-paced position providing vital administration support to the firm.

In this key and varied role, you can expect to:

•    Providing day-to-day operational admin support to the People and Development team in an efficient and accurate way.

•    Preparation of confidential documents, letters and reports in an accurate and timely manner, improving on processes where required.

•    Collating payroll data and ensuring paperwork processed to payroll deadlines.

•    Managing benefits administration, including updating the benefits portal and answering employee queries.

•    Maintaining all HR administrative process flows.

•    Providing administrative assistance to internal projects.

•    Family leave administration and advice.

•    Maintaining the integrity of the data used by People and Development.

•    Recruitment administration such as right-to-work checks and processing new starter paperwork.

•    Onboarding and administration of contractors using the firm’s IR35 process.

•    Annual Visa and Immigration checks.

•    Invoice processing.

•    Providing administrative support on employee relations cases and escalating cases as required.

•    Providing administration support for the Hoare Lea apprenticeship programme.

•    Supporting the system transition as needed.

About you

To be successful in this role you’ll need:

•    Excellent administration skills

•    Previous HR administration experience preferred but not essential

•    Level 3 NVQ or equivalent qualified

•    CIPD qualification is desirable but not essential

•    An interest in HR

•    Strong communication and interpersonal skills.

•    Ability to work effectively and competently with people at all levels.

•    Strong team working skills with a can-do approach.

•    Excellent eye for detail and organisational skills.

•    High level of computer literacy – working knowledge of MS Office suite to include Microsoft Word, Microsoft PowerPoint, Outlook.

•    Strong competency and knowledge of Microsoft Excel.

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact [email protected] .

If shortlisted, one of our recruitment team will be in touch to arrange a introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

We have updated our terms and conditions for candidates, click here to find out more.

Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.